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Assigning a purchase order to a shipment

Learn how to assign a purchase order to a shipment.

How to assign a purchase order to a shipment

Assigning a purchase order (PO) to a shipment is a crucial step in managing your logistics efficiently. This process streamlines your operations and ensures that products are shipped accurately. Here's a step-by-step guide on how to assign a PO to a shipment:

 

Video [English]

Step 1: Create a Shipment

Begin by locating an existing shipment or creating a new one for the specific PO you wish to assign. To facilitate future searches, consider adding the PO number as a Shared Reference when creating the shipment.

 

Step 2: Assign POs to the shipment

  1. Navigate to the "Purchase Orders" section and select the PO that needs to be assigned.

  2. Choose the products from the PO that you want to include in the shipment by ticking the boxes next to each product line. Then, click "Assign to shipment."

  3. In the ensuing pop-up window, search for the shipment to which you want to assign the PO. You can use the PO number, shipment reference (SF number), status, POL, or POD as search criteria. Once you've identified the correct shipment, click "Next."

  4. Provide the Booking Reference and Cargo Ready Date, then click "Next."

  5. Double-check all the information to ensure accuracy and click "Submit."

     

 Step 3: View Assigned POs/Products

After successfully submitting the assignment request, you will be directed back to the Purchase Orders page. Here, you'll notice a change in the status of the products that have been assigned to a shipment, which will now display as "PLANNED." Additionally, the shipment reference will be visible alongside each product line.

Can you assign multiple POs to one shipment?

Yes, it is entirely possible to assign multiple POs to a single shipment. By following the aforementioned process for each PO, you can consolidate multiple purchase orders into a single, well-organized shipment.